Terms & Privacy
Who we are
This website, clivenichols.com, is run by Clive Nichols Photography Ltd (company number 07948311, VAT number GB 569757079), The Conifers, Thorpe Road, Upper Wardington, Banbury OX17 1SP. We are the data controller for any personal information collected through this site. You can contact us at enquiries@clivenichols.com or on +44 (0) 1295 712288.
What this site collects
Very little. This site has no user accounts, no comment forms, no newsletter sign-up and no online shop. It counts page views in two ways.
Vercel Web Analytics runs for everyone. It uses no cookies, stores no personal information and cannot identify you.
Google Analytics does set cookies, so it runs only if you accept when we ask. Decline, or ignore the question, and nothing is loaded and nothing is sent to Google. Accepting sets two cookies, _ga and _ga_6SY03EDRWR, which count you as the same visitor between pages and expire after two years. Advertising and personalisation features are switched off in the tag, so there are no advertising trackers either way.
You can change your answer whenever you like: . Declining switches Google Analytics off and deletes the cookies it has set on this device.
We also collect personal information when you choose to give it to us:
- Enquiries. If you email or telephone us, or use the contact form, we keep your name, contact details and the content of your message so we can reply and, where it leads to work, carry it out.
- Client and licensing records. If you commission photography or license images, we keep the details needed to deliver the work, invoice you and meet our legal and accounting obligations.
Our hosting provider records standard server logs (such as your IP address, browser type and the pages requested) for security and to keep the site running. These logs are kept for a short period and are not used to identify you.
Why we use it, and our lawful basis
- To respond to your enquiry and deal with you as a client – legitimate interests, and performance of a contract once work is agreed.
- To keep accounting and tax records – legal obligation.
- To keep the site secure – legitimate interests.
- To count visits with Google Analytics, if you agree to it – consent, which you can withdraw at any time.
We do not use your information for marketing unless you have asked us to, and we do not make automated decisions about you.
Who we share it with
We do not sell or trade personal information. We share it only with the providers we need to run the business – our email and hosting providers, and our accountants – each of whom may only use it to provide their service to us. If you agree to Google Analytics, what it records about your visit is processed by Google on our behalf, which may include on servers outside the UK. Some of these providers may store data outside the UK; where they do, we rely on the safeguards recognised under UK data-protection law, such as adequacy regulations or standard contractual clauses.
How long we keep it
Enquiries are kept for as long as needed to deal with them and for a reasonable period afterwards in case you come back to us. Client, licensing and accounting records are kept for the periods UK law requires – normally six years after the end of the relevant financial year. Google Analytics records are kept for 14 months, and its cookies expire two years after your last visit.
Your rights
Under the UK General Data Protection Regulation and the Data Protection Act 2018 you have the right to:
- ask for a copy of the personal information we hold about you;
- have inaccurate information corrected;
- have your information deleted where we no longer need it;
- restrict or object to how we use it;
- receive the information you gave us in a portable format;
- withdraw consent, where consent is what we rely on.
To exercise any of these, email enquiries@clivenichols.com. We will respond within one month. If you are unhappy with how we have handled your information you can complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.
Security
We take reasonable technical and organisational steps to protect the information we hold. This site is served over HTTPS. No method of storage or transmission is completely secure, but we work to keep the risk as low as we can.
Children
This site is not aimed at children and we do not knowingly collect information from anyone under 16.
Links to other sites
This site links to other websites – clients, publishers, Instagram, booking and course providers. We are not responsible for their content or how they handle your information; each has its own privacy policy.
Terms of use
All photographs, text and other content on this site are the copyright of Clive Nichols or the credited rights holder and are protected by UK and international copyright law. Nothing on this site may be copied, reproduced, downloaded, published or used in any way without written permission. Our copyright and licensing page explains how to license images.
The site is provided as it is. We take care to keep it accurate but do not guarantee that it is free of errors or always available. To the extent the law allows, we accept no liability for loss arising from use of the site or reliance on its content. These terms are governed by the law of England and Wales.
Changes to this page
We will update this page if our practices change. The date at the top shows when it was last revised.